TABLE OF CONTENTS
- Header
- Workspace-specific Pages
Header
On the header—the narrow top bar of the Pandos app—you can access global features and settings for all your workspaces.
Personal Profile
Your profile lets your team know who you are, what you can do and when you are free. It also allows Pandos Team Formation Assistant to build well-matched teams.
Note: Completing your profile information accurately is a crucial step before you start using the app. This will help you find the best matches for your team.
Profile Picture: Upload and adjust your profile photo.
General info: Only the first and last name fields are required here, but adding more details will help you connect better with your team.
Skills : Select the skills that you have from the list, or type in your own if they are not listed.
Availability: Specify the time you can dedicate to the workspace activities. Click and select each time slot, or click and swipe to select multiple slots in one click.
Self-assessment: Take a 50-question personality test on the big 5 personality traits. You can instantly see your result and compare it with your peers’ to decide if you can make a perfect team. Completing this questionnaire will also help our Team-formation Assistant to team you up with your best match.
Remember: Personality results are not about being good or bad. A balanced team is the one that has diverse personalities in it.
How to interpret the personality test results
Agreeableness: Agreeable people are warm, friendly, and tactful. They generally have an optimistic view of human nature and get along well with others. Critical people may be more self-focused and doubtful. However, they are more likely to bring up hard topics and are more assertive in situations that require decision-making. Conscientiousness: Efficient people usually have a high level of self-discipline. These individuals are goal-oriented, detail-oriented and organized. They can become a compulsive perfectionist. Extravagant people tend to be relaxed but spontaneous and potential procrastinators. They are more flexible to changes and are more tolerant of ambiguity. Emotional Stability: Sensitive people are emotionally reactive and self-conscious. They may thrive working in a quiet, slower-paced setting, such as in a library, rather than in a busy environment. A Confident person can handle stressful situations well and remain productive in fast-paced environments. General Orientation: Extroverts are the life of the party. They are action-oriented, risk-taker, energetic and enjoy being with people. However, they may care too much about peoples' attitudes towards them and feel insecure. Introverts are taciturn and reserved. You might think they are shy, but they are comfortable working by themselves. They are task-oriented and independent. Intellect/Imagination: Curious people enjoy trying new things. They are imaginative, creative and risk-takers. Cautious people appreciate tried-and-true methods. They are conventional and enjoy having a routine.
Workspace-specific
The Workspace-specific section shows the criteria created by the owner(s) of your workspace(s) to create teams tailored to each workspace's activities.
Responses to workspace-specific questions are kept private and used only by the Team Formation Assistant to create the best-matched teams.
Create Custom Criteria for Team Generation
Workspace owners/admins can add custom fields to member profiles, which the Team Formation Assistant uses to build well-matched teams. Members’ responses to these questions are private and will only be used by the Team Formation Assistant.
To create custom criteria:
1. Click on the + Add Custom Criteria button on your profile.
2. Select a workspace: If you have multiple workspaces, choose the one where you’d like to add the criterion to member profiles in that specific workspace.
2. Specify the title, question, description, and options for the custom criterion.
3. Toggle the Checkboxes button on to allow members choose multiple options. (By default, members can choose only one option.)
Profile Privacy Settings
By default, all profile information—except for the workspace-specific section—is visible to other members.
However, you can restrict visibility to only owners/admins, only teammates, or only yourself using the drop-down menu in the bottom left corner. You can also adjust visibility settings for different profile sections individually in the Settings.
Settings
Security & Privacy
From here, you can change your password or the privacy of your profile information for different sections.
Integrations
Your Pandos workspace can be easily integrated with other LMS platforms. Contact the Pandos team for assistance with setup and integration. (Read more: Integrate with Moodle)
Notifications
Choose which in-app or email notifications you’d like to receive—or turn off.
Click the small arrow next to each title to expand the section.
Help Center
Support
Create a ticket for any questions, error reports, or suggestions. Our support team will contact you within the same day.
Tutorials
A step-by-step visual guide that automatically starts when you first log in, walking you through different sections of the platform. You can replay the tutorial anytime if you’d like a refresher.
Knowledge Base
Knowledge base (the current document) is a detailed description of all the features in the Pandos platform and how to use them effectively. It is updated quarterly to reflect the latest changes and improvements.
Privacy Policy
This document clarifies how we protect your data privacy and security. You agreed to it when you created your account, but you can review it here at any time.
About
This link directs you to the website where you can get familiar with the team and learn more about our vision and mission.
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Notifications
to open Notifications Settings, where you can disable or enable alerts.
to view all notifications in a full-page for a clearer overview.
Messages
Messages Modal
Click the Messages icon in the header to open the Messages modal, where you can:
View messages: Get notified about new messages and keep track of older ones.
Start a new chat: Click the + icon to search for an existing person or team, or create a group chat with people from your workspace.
Organize open chats: If multiple chat boxes are open, click
to arrange them side by side, or
to stack them in an overlapping view.Open Chat Page : Click
to open Messages in full-page mode for a better overview.
Create a chat
In Pandos, you can send instant messages to the individuals, groups, workspace teams, or whole workspace.
One-on-one Chat
You can create an in-app one-on-one chat with anyone in your workplace. To do so:
- Click the +icon at the top-right of the Messages modal
- Click "Search users or teams"
- Enter the person’s name
- Click Search to view a list of people with that name
- Select the person to create a new message
Message yourself! You can also search for your own name to use Messages as a space for notes and drafts.
Note: You can also send one-on-one messages by checking the individuals' profiles in People page.
Team Chat
You can send a message to an existing team the same way you search for individuals:
- Click the + icon at the top-right of the Messages modal,
- Click "Search users or teams",
- Enter the Team's name,
- Click Search and select the team to create a new message.
Note: You can also send team message by checking the team profile in people's page.
Group Chat
You can create a group chat with your selected people. to do so:
- Click the +icon at the top-right of the Messages modal,
- Select "Create a new group" name,
- Specify the group name, and select a picture (optional),
- Search and select the people you want to add to the group
- Click Create
Workspace Chat
Only owners/admins can create a chat that includes everyone in the workspace. It should be done through workspace settings. Learn more in Workspace Message.
Chat Box Features
When you have a chat box open to send a message, you have several options — including attaching files, adding links, creating Google Meet links, and tagging an individual.
Attach files
Click
to attach files from your browser or
to add files from Pandos Drive.
Add a link
Click 
to share a link. You may assign a custom title for clarity; only the title will be displayed in the chat.
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Create a Google Meet Link
Click
to create a Google Meet links right in your chat.
Note: To enable creating Google Meet link in your chat, you need to first sync your Pandos Calendar with Google Calendar.
Tag an Individual
In group chats, click @ and select the person you want to address to mention their name in your message.
Mute/Unmute a Chat
By default, new message notifications play a sound — you can mute it anytime if it becomes distracting.
You can mute/unmute each chat by clicking on the "⋮" icon in front of the individual's name either in their chat box , or in the Messages full-page
 Chat Box |  Messages Page |
Calendar
Calendar is a handy feature that lets you keep track of your availability, meetings and deadlines, add new events, and sync with Google Calendar.
Calendar Modal
On the Calendar modal, you can:
- Review your weekly or daily Calendar
- Click on any event, deadline, or meeting on the calendar to get more details or be redirected to its corresponding page.
- Click + to add a new event to the Calendar
- Click on
to view calendar page for a better overview and more options.
Calendar Page
In the Calendar full-page, you can:
- Click on any event, deadline, or meeting to get more details or be redirected to its corresponding page,
- Set your calendar view as monthly, as well as weekly or daily,
- Show/hide your own availability. Availability should be set in your Profile.
- Sync with Google Calendar
Sync with Google Calendar
Syncing with Google Calendar not only centralizes all your events in one place but also lets you create Google Meet links directly in a chat.
To sync Pandos Calendar with Google Calendar:
- Open Calendar modal from the header
- Click onto open the Calendar page
- Click on Sync with Google button on top right of the page
- Login with your Gmail that you want to sync with.
Add a new event to Pandos Calendar
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Drive
All members in a workspace have 1 GB of free cloud space to store files and documents for easy access.
Drive Modal
In Drive modal, you can:
- View the list of uploaded files and check the available space.
- Upload a new file by clicking on the + icon and selecting the file from your browser .
- Click onto open Drive full-page.
Make sure an individual file is not larger than 8 MB.
Drive Page
In Drive page, in addition to the options in Drive modal, you can edit file names, preview, archive, download, or search for an uploaded file, or sort them based on name, type, or time created.
To permanently remove files from workspace, first send them to archive, then delete them from archived files.
Workspace-specific Pages
Each workspace includes five main pages, covering everything related to that workspace — from its goals and people to the work and progress being done.